The Mill · Process builder
It asks the questions a newcomer would ask.
Describe one HR process. The Mill asks about every loose end and writes the procedure for you. How it works
Your processes
Everything is saved as you go. Open one to carry on where you stopped.
Nothing here yet.
What you take home
A finished procedure, ready to use.
What to close before you use it
Schritt 9. Der Vertrag wird geprüft
Step 9. Contract is checked by a second person
| Who does it | HR team lead |
| When away | HR business partner |
| Starts when | The draft is marked "ready for check" |
| Deadline | Within one working day |
- Open the draft contract and the approved offer side by side.
- Compare start date, salary, hours, title and probation.
- Send any difference back the same day, naming the field.
Map your first process
- The interview, step by step, in your language
- Every step: who, when, how, the deadline, the cover, the exception
- Every gap named, with recommendations
- Your brand colour and font, no foreign logo
- 7 days to correct it after it is built
Secure payment by Creem. Your invoice comes by email.
How it works, in fullA sample pageMany processes? Ask for a team offer
Keeper tools
Give one process more AI room, when its Author asked for it. The process id is in the Popiques case.
Screen 1 of 9
Set the scene
A few facts about the process. They decide what the Mill asks you later.
The title of the finished document. You can change it later. The document is written in the terms of this field. Only human resources is open for now. For onboarding, the Mill compares your process with a well run one and asks about steps that seem to be missing. Any other process works too, without that comparison.Screen 2 of 9
How the work is set up
Five quick choices. Each one changes which steps and which roles the Mill expects.
Screen 3 of 9
The process, in your own words
Write it the way you would explain it to a new colleague. A few lines are enough to start: the Mill asks for the rest.
Optional, but it saves you questions. The Mill does not ask about what lies outside, and if it comes up, it becomes a recommendation instead of a step.If you are stuck, answer these: What starts the process? What happens next, and after that? Who is involved? Where does it end? Use roles, not names. No company name is needed, and none is stored.
Screen 4 of 9
Your current process
Your steps, in order, grouped by stage. Correct what the Mill got wrong, then go on.
How this screen works
This is how the Mill understood your description: your steps, in order, grouped by the stage of the process they belong to. Read it through. If a step is wrong, or sits in the wrong stage, press Edit on it. If the order is wrong, move a step with the arrows. When it is your process, go on.
This list was rebuilt from your description. Not what you wanted?
Steps a process like this often has
They were not in your description. Pick one and tell the Mill how it works at yours. It asks a question or two, then adds the step in your own terms. If you do not do it, say so and it is left out.
Screen 5 of 9
Tie the loose ends
Answer the questions below. The Mill asks until every step could be carried out by someone new.
How this screen works
For every step the Mill needs to know who does it, what starts it, what is needed, how it is done, in which system, the result, where it shows as done, the deadline, who steps in when the person is away, and the exception. Then it reads each step twice: as someone who has to do it tomorrow without asking anybody, and as an auditor. Where a step would not pass, it asks again. When every step has passed, it reads the process as a whole and asks about what is missing between the steps: hand overs, who else has to be told, where things are kept, what comes after. Only a real answer, "Not relevant here" or "We do not do this" closes a question.
You can stop at any time and come back later: everything is saved. The document is built once nothing is left open.
Noticed along the way
Steps that are very manual, lean on someone remembering, or miss a tool. They are listed in the document too.
Keeper only: compare how much the Mill thinks
Runs this round three ways (a lot of thinking, some, none) on the answers typed in above, and shows the questions each one would ask. Nothing is saved and your answers stay where they are. It costs three AI runs.
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Who and what
The Mill found who takes part and what your steps use. Answer a few short questions, so a newcomer knows who covers and where to find each thing.
See or change everything
Who takes part
One card is one role. Fold together what is the same role, and say who covers when it is away.
What the process uses
The Mill never stores a link, a path or an address. It only notes what kind of place a thing is kept in, and the document leaves a marked place for you to fill in.
Screen 7 of 9
Review your process
This is how the procedure will read. Answer the questions under the steps, or correct a step in your own words.
How this screen works
This is how the procedure will read, in the language you work in. Someone who has never done this job reads it through; where they would get stuck, their question is under the step. Answer it there, or correct a step in your own words.
Building the document makes the process final. Correct everything here first. What is marked "not defined" is written into the document that way and gets a recommendation.
Screen 8 of 9
The look of the document
The finished document carries your look, not ours. Pick your brand colour, a font and a size.
A hex code, or the three RGB numbers. It is used for headings, lines and table headers.Onboarding of a new employee
Standard operating procedure
The steps
| Who does it | HR administrator |
| The deadline | Two weeks before day one |
Screen 9 of 9
Take the document
The document is built once every question is answered and every step is complete. There is no draft with open points.
Not yet.
It reads every step and answer, writes the procedure and lists what is still open. This takes a minute or two. Keep this page open.
Your files
One Word file per language, and the recommendations in a file of their own. Each downloads on its own, and all of them are kept under Your files.