Job description writer

Six steps, in order. Each one opens when the one before it is done. At the end you have a job description you can download as a Word file and keep in your files.

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What are you starting from?

Pick one. If you have nothing at all, the first option is the right one.

The job

The facts about the role. Everything with a star is needed.

Finish step 1 first.

Three things are needed, and only three. The job title, the area it sits in, and the level. From those the tool already knows what this kind of role normally does, so everything below them is optional. The level matters most: it changes the responsibilities, the requirements and the whole shape of the document.

Job title *e.g. Payroll Specialist

Area or function *e.g. HR operations, Finance, IT support

Level *Pick carefully. This changes the whole document.

Employee nameLeave it empty for an unfilled post. It becomes a blank to complete by hand.

Organisation nameOptional. Only used in the header.

DepartmentOptional. e.g. People Services

TravelFilled in from the level. Change it if the role travels more.

Reports toThe job title of the manager, never a person's name.

Direct reportsOnly a people leader has these.

Locatione.g. Budapest, hybrid

Employment typee.g. Permanent, full time

Effective datePick it from the calendar.

Version1.0 unless this replaces an older one.

What the role is about

All optional, and all of it makes the result better. Leave it empty and the tool writes this part for you.

Fill in the three starred boxes in step 2 first.

Why does this role exist?Two or three sentences in your own words. This is the single most useful box on the page.

Free, and it does not use a credit. It writes a first attempt from the job title, the area and the level, so you have something to correct instead of an empty box. Change it to match your organisation.

Duties you already know aboutOne per line, rough is fine. Anything you leave out is written for you from what this kind of role normally involves. Requirements you already know aboutQualifications, systems, languages, years of experience. Anything elseTravel, shift pattern, on call, anything unusual about the role.

How it should look

All optional. These are remembered on this device, so you set them once.

Fill in the three starred boxes in step 2 first.

LengthStandard is about two pages.

Font in the Word fileArial is safest. It exists on every machine.

Company logoPNG or JPG under 500 KB. It goes in the top right corner of every page of the Word file, and stays on this device.

Choose a logo

Write it

This is the only step that costs a credit. Everything after it is free.

Fill in the three starred boxes in step 2 first.

What you get. A header block, ten numbered sections from job purpose to acknowledgement, and a signature block for the employee and the manager with a date line for each. Anything the tool does not know about your organisation is left as a blank in square brackets, like [salary range]. It never invents a fact about your company.

Read it, fix it, take it away

Type straight into the text to change a word. Ask below to change something bigger.

This opens once the document is written.

What would you like changed?Write it in your own words, in any language. For example: add a section about data protection, or drop the degree requirement, or make section 2 half as long.

Free, however many times you need. The whole document comes back rewritten, so anything you typed in by hand is replaced.

Translate itFree. The English version is kept, and both go into the same Word file.